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SCAPA 2025 Summer Conference

SCAPA 2025 Summer Conference - Marina Inn @ Grande Dunes, Myrtle Beach, SC

Thursday, June 19, 2025 to Sunday, June 22, 2025

Welcome to SCAPA's 2025 Summer Conference at beautiful and iconic Myrtle Beach, South Carolina!

This summer's conference promises to be filled with fun for SCAPA members and their families:

  • Family Games on the private Marina Inn Grande Dunes Beach
  • Golf options for Friday and the annual Golf Tournament on Saturday
  • PopStroke Golf Outing on Thursday, hosted by the PAVE Committee
  • Luau Reception with live entertainment Friday
  • Casino Night, DJ and dancing on Saturday
  • Special dinner with Women of Asphalt (all welcome)
  • Crafternoon resin project for ages 12+ on Friday
  • Private Dolphin Cruise on Saturday
  • A take home golf simulator package for the grand prize winner
  • And of course our afternoon and evening hospitality suites 
  • Plus more to come!

Dress will be beach casual the entire conference. Luau dress is recommended for Friday evening. 

Please refer to the working agenda of events for your travel planning. We'll send family packets out about two weeks prior to the event with the final schedule. 

Hotel reservations are available now! The hotel will sell out so we encourage early reservations. 

Sponsorship support enables SCAPA to put-on world class events. We appreciate your consideration and are happy to discuss options or put together a custom sponsorship for your company. 

Questions/Suggestions? Contact Katherine Swartz Hilton: khilton@scasphalt.org or 803.252.2522 x 3


KEYNOTE SPEAKER: MITCH BALDWIN
Director of Government Affairs, NAPA

Mitch helps lead and coordinate regulatory and legislative communications, agency and committee activities, and PAC strategy. Mitch joined NAPA in January of 2024 after a seven-year career with the State of Maryland. First, in Governor Larry Hogan's office, assisting constituents with navigating the State Government Agencies and relaying their concerns to the Governor's Senior Staff. Then, at the Maryland State Highway Administration where Mitch gained a wealth of knowledge about the Asphalt Industry and other transportation related issues. Mitch served as Special Assistant to the Administrator before moving over to SHA's Government Affairs. During his tenure on the Government Affairs team, Mitch led the lobbying efforts on many subjects, from work-zone safety Legislation to critical road funding bills while working in partnership with the Maryland Asphalt Association and other critical interest groups. Mitch is a lifelong resident of Davidsonville, Maryland where he lives with his two young sons, Ross and Rhett, his wife Jennifer and lab Beau. In his free time, Mitch enjoys hunting and fishing. He is an alumni of Coastal Carolina University and excited to visit with SCAPA in Myrtle Beach.

Credits Price
Nametag Sponsor - SOLD!
Please note you must also purchase a conference member ticket. 
$2,750.00
Lanyard Sponsor - SOLD!
Please note you must also purchase a conference member ticket. 
$2,750.00
Welcome Bag Sponsor - SOLD!
We're procuring locally made snacks and small gift items to showcase the Grand Strand. 
We will work with the sponsor to include a note form the sponsor in each Welcome Bag.  
This sponsorship includes an exhibit space Thursday afternoon - Saturday morning. We will need booths taken down by 12pm Saturday for the evening Casino night. 
Please note you must also purchase a conference member ticket. 
$2,950.00
Coffee & Health Station Sponsor
This sponsorship supports the Summer Conference Coffee and Health (aka hangover!) Station Saturday morning on Friday and Saturday mornings. The sponsorship includes a special health kit with your company logo. 
Please note you must also purchase a conference member ticket with this sponsorship. 
$1,950.00
Sunglass Station Sponsor
We've procured Pawleys Island founded Swell Sunglasses, along with sunglass charms and assorted sunglass necklaces and chains.
This sponsorship includes an exhibit space Thursday afternoon - Saturday morning. We will need booths taken down by 12pm Saturday for the evening Casino night. 
Please note you must also purchase a conference member ticket. 
$2,750.00
Grand Prize Sponsor - Simulated Golf Set
This sponsorship supports the Summer Conference Grand Prize a complete simulated golf set for the winner's home:
Rapsodo Projector and Camera | Golf net with screen | Artificial turf pad | Practice ball set

Please note you must also purchase a conference member ticket with this sponsorship. 
$1,750.00
Thursday Pop Stroke Outing Sponsor
Be the host sponsor of the Pop Stroke Outing along with SCAPA's PAVE Committee. 
This sponsorship includes up to three tickets to the Pop Stroke Outing. 
Please note you must also purchase a conference member ticket. 
$1,250.00
Thursday Hospitality Suite - SOLD!
Lead and host sponsor of the Thursday Night Hospitality Suite.
Opportunity to make a toast and welcome remarks. 
This sponsorship includes an exhibit space Thursday afternoon - Saturday morning. We will need booths taken down by 12pm Saturday for the evening Casino night. 
Please note you must also purchase a conference member ticket. 
$2,250.00
Friday Luau Reception Co-Sponsors
This sponsorship supports the Luau Reception on Friday evening, which will feature live performers. 
Bar signage will be placed with your company logo along with recognition during reception remarks. 
Please note you must also purchase a conference member ticket.
$1,750.00
Friday Hospitality Suite Sponsor
Lead and host sponsor of the Friday Night Hospitality Suite.
Opportunity to make a toast and welcome remarks. 
This sponsorship includes an exhibit space Thursday afternoon - Saturday morning. We will need booths taken down by 12pm Saturday for the evening Casino night. 
Please note you must also purchase a conference member ticket. 
$2,750.00
Saturday Business Meeting Co-Sponsors
This sponsorship supports the SCAPA Business Meeting. 
Includes business meeting presentation logo placement as well as recognition during the meeting. 
Please note you must also purchase a conference member ticket. 
$1,750.00
Saturday Dolphin Cruise Sponsor
This sponsorship supports the Summer Conference Private Charter Cruise. You'll be the host of the cruise along with the professional charter. SCAPA will send the group out with a cooler stocked with drinks and snacks. 
Please note you must also purchase a conference member ticket with this sponsorship. 
$1,450.00
Saturday Golf Tournament Co-Sponsor
This sponsorship supports the SCAPA Golf Tournament at Summer Conference.
Includes signage and recognition at the event and (2) golf tournament participants. 
Please note you must also purchase a conference member ticket with this sponsorship. 
$1,250.00
Saturday Casino Night Co-Sponsor
This sponsorship supports the Casino Night at SCAPA's Summer Conference. This is a co-sponsorship. 
Logo placement throughout the event. 
Please note you must also purchase a conference member ticket with this sponsorship. 
$2,500.00
Conference Prize Sponsor
This sponsorship supports the coveted Summer Conference prize giveaways. 
Please note you must also purchase a conference member ticket with this sponsorship. 
$750.00
Design your own sponsorship
We'll connect with you to design your own sponsorship of SCAPA's Summer Conference. 
FREE

Agenda

June 19
12:01 AM - 11:59 PM SUMMER CONFERENCE DAY 1
11:00 AM - 1:00 PM Sponsor-Exhibitor Set Up and Registration
1:00 PM - 5:30 PM Registration & Hospitality Suite
2:00 PM - 4:00 PM Pop Stroke Outing hosted by the PAVE Committee
6:00 PM - 9:00 PM Board of Directors & Emerging Leaders Institute Dinner (by invitation)
9:00 PM - 11:30 PM Hospitality Suite, sponsored by Blanchard Machinery
June 20
12:00 AM - 11:59 PM SUMMER CONFERENCE DAY 2
8:00 AM - 10:00 AM Coffee & Health Station
8:00 AM - 12:00 PM Board of Directors Meeting & Breakfast
9:00 AM - 5:00 PM Family Beach Games
9:00 AM - 1:00 PM Golf Outing (additional ticket, includes green fees, lunch, snacks and beverages)
2:00 PM - 5:00 PM Registration & Hospitality Suite
2:00 PM - 4:00 PM Crafternoon: Resin Project (additional ticket, ages 12+)
5:30 PM - 7:30 PM Welcome Luau Reception
7:45 PM - 9:45 PM Special Dinner with Women of Asphalt (all welcome, additional ticket)
9:00 PM - 11:30 PM Hospitality Suite
June 21
12:00 AM - 11:45 PM SUMMER CONFERENCE DAY 3
8:00 AM - 10:00 AM Breakfast + Coffee & Health Station (all invited)
9:00 AM - 11:00 AM SCAPA Business Meeting & Presentations
11:30 AM - 4:00 PM Depart for Golf Tournament (additional ticket)
12:00 PM - 2:00 PM Private Dolphin Cruise (additional ticket)
2:00 PM - 5:00 PM Hospitality Lounge @ Pool We'll be setting up for Casino Night in the ballroom so join us at the pool for networking and beverages. 
6:00 PM - 11:45 PM Casino Night, Dinner, DJ and Dancing

You may book online by visiting http://marinainnatgrandedunes.com/

Clicking on the Group Reservations section. Scroll to the very bottom and it is on the right hand side - see picture below for reference.

Use Group Code and Password of “SCASPA25”

 

For this time we are expected to have a high occupancy, so if a room doesn’t pop up, please call in to make the reservation at 877.913.1333, option 1.

Please make reservations no later than the cut-off date, May 19, 2025. Once the cutoff date passes, the group rate will no longer be valid. 

For More Information:

Katherine Hilton
Katherine Hilton
Associate Director South Carolina Asphalt Pavement Association

SPECIAL THANKS TO OUR SUMMER CONFERENCE SPONSORS

WELCOME BAGS

LANYARD SPONSOR

NAMETAG SPONSOR

THURSDAY NIGHT HOSPITALITY SUITE

RESERVE YOUR COMPANY'S SPONSORSHIP
Katherine Swartz Hilton
khilton@scasphalt.org
803.252.2522 x3 or 803.9794097 cell/text